EDD: Issues, Law, and Solutions: ReadySuite 4.01 Released with Ringtail Load file support

Saturday, February 25, 2012

ReadySuite 4.01 Released with Ringtail Load file support

Richmond, VA – February 22, 2012 – Compiled Services, the developers of litigation support and e-discovery software ReadySuite, today announced the release of version 4.1 of the software, which includes upgrades to support larger data sets, importing and exporting Ringtail load files and new features to improve printing and blowback of documents.

ReadySuite is a bundled suite of specialized litigation software for handling various document related tasks. The software includes modules for reviewing, validating, merging, and manipulating load files, converting among multiple image formats such as TIFF and PDF, applying or removing endorsements from image sets, generating searchable text and PDF files using OCR, and batch printing image sets to high capacity printers.

ReadySuite now can easily support millions of records with improved import times and reduced memory consumption. As an example, a recent Concordance import containing 400,000 records took over four minutes to import using the previous version of ReadySuite. Using ReadySuite, the same import took just over one minute, with a 55 percent reduction in memory usage.

By supporting the Ringtail format, ReadySuite now gives users the ability to perform all document-related tasks on data stemming from Ringtail files. Although Ringtail relies on an Access database, by using the new version of ReadySuite, users will not be required to have Access installed on their systems. ReadySuite also supports load files from Concordance, Summation, Trial Director, IPRO and those complying with EDRM XML standards.

The new print and blowback features of ReadySuite include saving and loading print profiles, printing color pages to a separate printer, and trimming and adding bates numbers to pages on-the-fly. ReadySuite is the only tool that lets users print directly from load files and image folders without a complicated setup process.

“ReadySuite has been carefully developed to improve the litigation support process,” said Justin Blessing, lead software engineer at Compiled Services. “These improvements will help litigation support professionals and e-discovery vendors become more efficient and provide better quality output for their important projects.”

A one-year subscription of ReadySuite can be purchased for $1,179.95 here. A free 14-day trial of ReadySuite can be downloaded here.

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Sedona Principles 2nd ed.

1. Electronically stored information is potentially discoverable under Fed. R. Civ. P. 34 or its state equivalents. Organizations must properly preserve electronically stored information that can reasonably be anticipated to be relevant to litigation.
2. When balancing the cost, burden, and need for electronically stored information, courts and parties should apply the proportionality standard embodied in Fed. R. Civ. P. 26(b)(2)(C) and its state equivalents, which require consideration of the technological feasibility and realistic costs of preserving, retrieving, reviewing, and producing electronically stored information, as well as the nature of the litigation and the amount in controversy.
3. Parties should confer early in discovery regarding the preservation and production of electronically stored information when these matters are at issue in the litigation and seek to agree on the scope of each party’s rights and responsibilities.
4. Discovery requests for electronically stored information should be as clear as possible, while responses and objections to discovery should disclose the scope and limits of the production.
5. The obligation to preserve electronically stored information requires reasonable and good faith efforts to retain information that may be relevant to pending or threatened litigation. However, it is unreasonable to expect parties to take every conceivable step to preserve all potentially relevant electronically stored information.
6. Responding parties are best situated to evaluate the procedures, methodologies, and technologies appropriate for preserving and producing their own electronically stored information.
7. The requesting party has the burden on a motion to compel to show that the responding party’s steps to preserve and produce relevant electronically stored information were inadequate.
8. The primary source of electronically stored information for production should be active data and information. Resort to disaster recovery backup tapes and other sources of electronically stored information that are not reasonably accessible requires the requesting party to demonstrate need and relevance that outweigh the costs and burdens of retrieving and processing the electronically stored information from such sources, including the disruption of business and information management activities.
9. Absent a showing of special need and relevance, a responding party should not be required to preserve, review, or produce deleted, shadowed, fragmented, or residual electronically stored information.
10. A responding party should follow reasonable procedures to protect privileges and objections in connection with the production of electronically stored information.
11. A responding party may satisfy its good faith obligation to preserve and produce relevant electronically stored information by using electronic tools and processes, such as data sampling, searching, or the use of selection criteria, to identify data reasonably likely to contain relevant information.
12. Absent party agreement or court order specifying the form or forms of production, production should be made in the form or forms in which the information is ordinarily maintained or in a reasonably usable form, taking into account the need to produce reasonably accessible metadata that will enable the receiving party to have the same ability to access, search, and display the information as the producing party where appropriate or necessary in light of the nature of the information and the needs of the case.
13. Absent a specific objection, party agreement or court order, the reasonable costs of retrieving and reviewing electronically stored information should be borne by the responding party, unless the information sought is not reasonably available to the responding party in the ordinary course of business. If the information sought is not reasonably available to the responding party in the ordinary course of business, then, absent special circumstances, the costs of retrieving and reviewing such electronic information may be shared by or shifted to the requesting party.
14. Sanctions, including spoliation ﬁndings, should be considered by the court only if it finds that there was a clear duty to preserve, a culpable failure to preserve and produce relevant electronically stored information, and a reasonable probability that the loss of the evidence has materially prejudiced the adverse party.
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