Showing posts with label litigation support. Show all posts
Showing posts with label litigation support. Show all posts

Thursday, May 3, 2012

Judge rejects entire defense after spoliation

Virginia Lawyers Weekly published this article today . Goes  to show that honesty and integrity  an inttegral part off our justice system.

In this lawsuit  involving Safeway, Inc., (Garlick v. Safeway, Inc.), and the Virginia Supreme Court ruled that these cases should be heard by a jury rather than decided by a trial judge. Safeway had originally been successful in getting the slip and fall lawsuit dismissed on the grounds that the plaintiff’s case lacked evidence. The Supreme Court reversed the circuit court citing that they erred in granting Safeway’s motion that the plaintiff did not have a “prima facie” case.  Prima facie is a Latin term, which refers to the evidence sufficient to prove a case

Judges can come down hard on litigants who hide or destroy evidence, but they rarely go so far as to block a defendant’s entire liability defense. Yet that’s what a Fairfax County judge did in a supermarket slip-and-fall case last year.




Circuit Judge Robert J. Smith lowered the boom on Safeway Inc., after finding the company had submitted an affidavit which – incorrectly – stated that vital evidence had been destroyed in conjunction with a store remodeling project. A company official later acknowledged the statement was false, according to Fairfax attorney Lawson D. Spivey III, who represented accident victim Cynthia Garlick.



In a trial that focused on damages only, a jury awarded Garlick $120,000 last year. The case is Garlick v. Safeway Inc.



Even after acknowledging the disingenuous affidavit, the company still never produced the information sought. The missing evidence included an employee’s statement about the accident, the name of the employee and video of the accident, Spivey said.



Spivey said his injured client did her own investigative work to locate the store employee. After five years of litigation, including three visits to the Supreme Court of Virginia, Garlick is hoping to see Safeway’s check for nearly $130,000, representing the verdict plus interest.



Garlick was shopping at a Safeway in Burke when she slipped in water on the floor and fell, breaking her arm. She had seen an employee in the area, stocking a shelf with cheese. The employee moved off and she approached the area, then slipped. She testified in an initial trial that she found herself in a puddle of water that covered an area of two-and-a-half to three feet of the floor.



Another employee testified he had seen water dripping from similar food carts, according to a 2009 Supreme Court opinion in the case.



Smith rejected Garlick’s case in the first trial. He struck her evidence, finding she had failed to show that Safeway could have known about the hazard.



The Supreme Court reversed in an unpublished order, sending the case back to Smith for another trial. With evidence showing an employee working in the area of the hazard, the court ruled, a jury could conclude that the employee should have either cleaned up the water or warned customers.



On remand to the Fairfax court, Smith gave the green light for Spivey and his team to explore Safeway’s missing evidence. “We kept getting the runaround,” Spivey complained.



Garlick’s lawyers demanded a deposition of a corporate representative with knowledge of the store’s practices regarding accidents. The designee revealed the missing information was not destroyed as part of any store remodeling. Nonetheless, the information still was not available.



Spivey said Garlick spent thousands of dollars on investigative work, in the absence of discovery documents from Safeway. “They really put it to her,” Spivey said.



Garlick managed to locate the Safeway employee involved. “It was just a stroke of luck that we found that employee,” Spivey said.



Smith’s decision to strike Safeway’s liability defense came at a hearing, Spivey said. “This has been a lesson in discovery abuse,” he reportedly said.



Safeway counsel Paul L. Warren of Norfolk did not return a call for comment.

Saturday, December 17, 2011

Introducing ReadySuite 4.0 w/OCR


We’re excited to announce that ReadySuite version 4.0 has been released and is now available for download.
This version includes major new features, performance enhancements, improved stability and general fixes across the board.


Some of the highlights to this release include the new OCR add-on for generating OCR text files and searchable PDFs. Other features include the ability to save project files, specify field data types, and overlay existing documents. Please see our development blog for a more comprehensive list of changes made.
ReadySuite continues to be our flagship product – bundling specialized litigation utilities used by litigation support professionals, attorneys and paralegals. Using ReadySuite, users are able to handle various tasks related to converting and validation common load files, generating OCR text files and creating searchable PDFs, converting various image file formats, performing branding, numbering, and redaction of image sets and batch printing documents.
To learn about other features provided in ReadySuite, visit our product page. Additionally, you may get started with ReadySuite by downloading our 14-day trial or by contacting oursales staff.
Important Upgrade Information
This release of ReadySuite is considered a major release – with significant changes to the core product – and will require an upgrade for existing customers.
ReadySuite licenses issued on or after October 16, 2011 qualify for a free upgrade. Licenses issued before October 16, 2011 require an upgrade purchase for ReadySuite 4.0. Customers with a license to ReadySuite 3.x can upgrade to ReadySuite 4.0 with a 40% discount.

Now that ReadySuite v4.0 has been officially released, we want to highlight some of the important changes made in this release.
New Features:
Added ‘OCR Wizard’ utilizing RecoStar and Tesseract OCR engines
Added ‘Create PDFs Wizard’ for creating searchable PDFs using OCR engine
Added ability to create and save projects
Added ability to auto-save projects on a time based interval
Added ability to set field data types (text, memo, date, number, etc) during import process
Added ‘Manage Fields’ wizard for modifying fields and setting export masks
Added preference to parse Summation field data types or import only as ‘Text’
Added option to specify the ‘DOCID’ field when exporting load files
Added page level information: TIFF Compression, Width (in.), Height (in.), DPI
Added wizard for ‘Import Text Files’ to associate image sets with text files
Added ability to overlay images, text, and/or natives to documents already imported
Added record number output (;Record 1) for Summation load file export
Added ‘Open Output Folder’ links to wizards generating output
Added ‘Path Editor’ for globally editing existing document paths
Added advanced numbering to import wizards with identifier preview
Added preference to disable Page Rows in grid to improve performance/memory usage
Added ‘Memo’ as field data type to improve performance/memory usage
Added ‘Output bad records’ when importing delimited text files
Added check resources option when importing delimited text files
Added ability to parse multi-page and single-page files from a Summation briefcase
Added prompt to save project file when closing application
Added ability to create and delete custom fields using ‘Modify Fields’ dialog
Added ability to set the internal ‘DOCID’ field to a custom field
Added export mask to Number, Date and Boolean fields to change output format
Added page timeout to config settings for RecoStar OCR engine
Added project name and save status to title bar
Added ‘Link In Place’ option when exporting delimited text file
Created 64-bit version – available for download by request
Wizard for ‘Import Delimited Text’ can now populate new fields (useful for importing a “tag list”)
Wizard for ‘Number Documents’ can now track counters by their unique prefix
Wizards for importing Images, Text, Native and Load Files are more streamlined
Important Changes:
Changed folder browser in Wizards to sort alphabetically
Improved warning messages generated by various wizards
Improved error handling in ‘Import Delimited Text’ wizard
Improved remembering last folder paths for folder and file chooser dialogs
Improved drag/drop functionality to remove lock in Windows Explorer
Improved support for creating output with JPEG2000 and JBIG2 options
Improved display of various document and page count numbers
Improved document and page counts in status bar for grid when document set is filtered
Improved ability to sort by field data type in grid
Improved editing fields in grid and metadata panel by data type
Improved ‘Batch Update’ dialog, can search/replace during update and propagate to family
Improved validation of documents during and post import
Improved ability to check for duplicate pages across all imported documents
Improved ability to hash image, text and native files separately
Improved license check with new folder config setting and silent fail option
Improved reading ‘@D @V’ when improperly formatted for Summation DII load files
Improved memory usage and stability throughout application
Improved numbering by prefix
Improved ability to auto-detect file encoding
Improved ability to auto-detect field data types when importing delimited text
Fixed status bar display when document count 6 digits or more
Fixed sensitivity in Find/Replace dialog
Fixed issue where grid disappears under certain circumstances
Fixed crash with toolbar when application left idle for long duration
Fixed numbering documents when value is only in prefix field
Fixed crash with ‘Trim Documents’ wizard when modifying bounds
Fixed project 0kb by saving to temp file first under certain circumstances where saving fails
Fixed rare crash caused by splash screen
Fixed display of installed licenses, added reminder expiration reminder dialog
Fixed grid filter if count is zero after deleting records
Fixed various tab orders in dialogs and wizards
Note that the above list is not a comprehensive list, but includes more of the important changes we’ve made since the last release in October.

Thursday, September 1, 2011

Service Is Job #1 in Litigation Support


CASE STUDIES: HOLIDAY WEEKEND MAILER


Bankruptcy mailer totaling 2.1 million pages needs to be completed in less than 72 hours… 




“Call Superior! 


They can do it".....Oh YES WE CAN


Issue
Bankruptcy mailer for  former Fortune 500  totaling 2.1 million pages need to be completed in less than 72 hours with no prior notice over Thanksgiving weekend.


Background
Superior is contacted by a law firm’s bankruptcy team at approximately 2 p.m. on the Wednesday before Thanksgiving day. Parameters included copying 525 pages 4,000 times; collating and clipping the 3 separate sections; stuffing the mailer into tyvek envelopes; affixing postage and delivery to post office before midnight Saturday. Scanning, OCR, burning to 600 CD's, labeling, QC'ing and Posting them was a secondary assignment.



Challenges
  • Finding 4,000 tyvek envelopes with 2 hours left before a holiday weekend.
  • Coordinating delivery of 1.5 million sheets of paper; 1000 additional paper boxes and 40,000+ clips with 3 hours to go before close of business on Wednesday of a holiday weekend
  • Coordinating employees’ schedules to ensure round the clock over the Thanksgiving holiday in production, quality control; packaging and delivery.



Solution
Utilizing Superior’s network of suppliers, we were able to arrange delivery of all job materials before the close of business. The Superior Document Services team pulled together and worked for more than 72 straight hours through the holiday weekend to complete the project on time and accurately.



Thursday, February 10, 2011

Does using the Internet in connection with a crime automatically create an interstate offense: PS3 Hack to decide


The Internet and digital technologies broadly raise huge questions of federal law. Does using the Internet in connection with a crime automatically create an interstate offense, since information sent and received via it passes through many states? If illegal information is posted online, is it directed at the residents of other states, not just the user’s own? If someone utilizes an online business that is based in another state in commission of or connection to their violation, do they give more legitimacy to these claims?

For the past several weeks, Sony has been trying to stop the spread of a soft-ware based hack that opens the PlayStation 3 to installation of 3rd-party software and allows the use of pirated games. Hacker George Hotz, the man who released the hack’s code on his website and YouTube and a New Jersey resident, is being sued in California by Sony for breaching the Digital Millennium Copyright Act, commonly known as the DMCA, and the Computer Fraud and Abuse Act. The company has been granted an injunction by the Californian district court; Hotz was told to remove the code from his website immediately (which he did) and turn over all of his hard drives, computers and devices involved in the hack to Sony within 10 days.

Hotz’s lawyer, Stewart Kellar, is now battling Sony over jurisdiction – that is, which court should hear the case. The Ninth Circuit Court of Appeals, covering California, ruled in Schwarzenegger v. Fred Martin Motor Co. that a three-pronged test must be met to establish Californian specific personal jurisdiction. The test demands that a defendant “purposefully direct his activities or consummate some transaction with the forum [California] or resident thereof, or perform some act by which he purposefully avails himself of the privilege of conducting activities in the forum, thereby invoking the benefits and protections of its laws,” that Sony’s claim “arises out of or relates to the defendant's forum-related activities,” and that the “the exercise of jurisdiction must comport with fair play and substantial justice, i.e. it must be reasonable.”




This test requires that Sony show that Hotz’s activities were specifically directed at California residents – unlikely, considering that the information was posted online and not addressed specifically to Californians – or that Hotz had some sort of transaction with a resident of California. Sony argues that because Hotz used Twitter and YouTube to distribute his hack, and that since both companies are Californian, this requirement is fulfilled. Sony also points out that Hotz’s website had a PayPal donation button, that PayPal is a California-based company, and that Hotz received payment in relation to his hack. This connection is tenuous at best; according to Kellar, “Mr. Hotz expressly tells people on his website not to give him donations for his efforts,” and Sony’s only claimed transaction via PayPal was one the company initiated.

Sony also points out that its PlayStation Network user agreement includes a clause by which users submit to Californian jurisdiction, in cases Sony initiates against hackers. Kellar again argues that this connection is tenuous, pointing out that the PlayStation Network was not used to create or distribute the offending code.

The question of jurisdiction is hugely important; Sony is suing for costs and monetary damages. As a huge, multinational company with vast resources, the case is already balanced against Hotz. If he or his lawyer must also travel from his New Jersey home to San Francisco to argue the case, even more cost and difficulty would accrue against their already limited resources. Sony’s complaint asks attorney’s fees and court costs, for damages incurred against the company – lost profits from pirated games that might otherwise be sold – as well as statutory damages of $200-$25,000 per each violation of the DMCA, provided by USC § 1203(c)(3) and -(3)(B).

The case is hugely important. It may clarify precedent for questions of jurisdiction, and questions of the role of online activities in law more broadly; the Computer Fraud and Abuse Act was used, unsuccessfully, to prosecute Lori Drew, a mother accused of teasing a teenage girl to death over Myspace. It may create a chilling effect, warning users away from modifying their devices to install their own software on them – the Library of Congress recently protected users hacking their phones and bypassing copyright protection systems to install their own software, exactly the behavior engaged in by Hotz, albeit on a different device. It seems entirely possible that appeals to the Circuit Court, and perhaps even the Supreme Court, will be made to clarify these questions, and determine whether the California district court acted properly, however it rules.

Thursday, February 3, 2011

Case law : Cops In California Don't Need A Warrant To Search Your Cell Phone For Info




Search and Seizure
"The right of the people to be secure in their persons, houses, papers, and effects against unreasonable searches and seizures, shall not be violated, and no Warrants shall issue, but upon probably cause, supported by Oath or affirmation, and particulary describing the place to be searched, and the persons or things to be seized."

The next time you're in California, you might not want to bring your cell phone with you. Especially if you aren't planning on behaving yourself.

On January 3rd, 2011, California’s Supreme Court ruled in The People v. Gregory Diaz that phones carried at the time by suspects apprehended by police do not have Fourth Amendment protections. The case began in 2007 with the arrest of Gregory Diaz, for selling a controlled substance. Diaz was taken to a police station, where a detective removed Diaz’s phone from his person, and placed it with other evidence collected in the case. The arresting officer began to interview Diaz, and in the course of the interview, looked at the text messages on Diaz’s phone. One read “6 4 80,” or 6 pills for $80. Confronted with this text, Diaz admitted to selling drugs.



In court, however, he argued that viewing of his text messages, by police and without a warrant, violated his Fourth Amendment protections to be secure in is person, papers and effects against warrantless search. An exception to this protection exists: “incident to lawful arrest,” (United States v. Robinson (1973)) an officer may search an arrested suspect and the area immediately around him. Diaz argued that since cell phones today carry huge amounts of information, including information about associates, e-mails, text messages, records of calls and other such revealing data, it should not be subject a search, like clothing or a cigarette package were in prior case law, but rather should be treated like a closed container or box—that once separate from the actor in a significant period of time and space, it should not subject to warrantless search (United States v. Chadwick).



Dissenters on the California court found this argument persuasive; however, the court held that the character of seize evidence did not determine whether it could be searched; merely its possession or control by the actor at time of arrest made it eligible for a later search. The court made a comparison to a traveler carrying a paper bag with some personal effects, and an executive with a locked attaché case. Both, the court reasoned, should share equal protections. So then should a phone carry no more protection than other, unprotected methods of carrying personal information; perhaps an address book, or other “small spatial container” with “highly personal, intimate and private information, such a photographs, letters or diaries”.

It seems to me that the court seems to make fundamental misunderstandings about the digital nature of these devices; a cell phone can contain thousands of emails, photographs, text messages, records of meetings and birthdays, information about associates unlimited in depth and in breadth, and huge numbers of personal notes analogous to those found in a diary. A cell phone can easily hold, in its small form, more enough information to fill dozens of scrapbooks with photographs, stuff whole briefcases with e-mails and text messages, were they to be printed out on paper, fill many, many address books with information about friends and acquaintances, hold years’ worth of information that may take several calendars or planners to hold. In short, cell phones hold more information than could ever be carried by an individual, were it not in a digital form. In ignoring this fact, the court sets a dangerous precedent where a simple arrest can allow authorities to view records containing a record of the individual’s entire life since possessing a cell phone, a terrifying prospect for those with any desire to maintain protection from searches unreasonable in scope and breadth. Laptop computers and the like were not addressed and begs the question: If your phone is password protected, would they need a warrant to use some kind of equipment to get into it? Because having to break into a phone puts it clearly beyond the "plain view" rules to me.It will be interesting to see how this progresses.

This doesn't seem to apply to your everyday traffic stop, Still, this seems invasive, and not all the justices were in agreement with the ruling

Dissenters Kathryn Mickle Werdegar and Carlos Moreno wrote:

"The potential intrusion on informational privacy involved in a police search of a person's mobile phone, smartphone or handheld computer is unique among searches of an arrestee's person and effects."

California Deputy Attorney General Victoria Wilson told the media that the split decisions in California and Ohio could lead the U.S. Supreme Court to personally look into the issue of police searching cell phones.

Sunday, December 26, 2010

The Taxonomy of Data Security






Occasionally Superior Document Services receives requests from customers and potential customers wanting assurance that their highly confidential data is secure while utilizing Superior's online hosting platform RELATIVITY. Superior thinks it is important for both our potential and current business partners to recieve full disclosure regarding how our data center partnership works. With razor sharp clarity I understand the importance of transparency when it comes to explaining our security process'.

First and most importantly our data center is interconnected by a high performance, fully-redundant private network that ensures the security, integrity and availability of our customers' business applications and technology infrastructure. Highly skilled technical personnel maintain the both data center and our review platform 24 hours a day, seven days a week. The data center, located right here in Richmond Virginia is engineered with multiple levels of security, uninterruptible power, redundant HVAC systems, fire suppression and around-the-clock monitoring and management.

Level 1: Proximity card access with PIN is required to enter the building. You are not yet in the data center.
Level 2: Proximity card access with Biometric (fingerprint) scan is required to enter the data center.
Level 3: All hardware is secured in a locked cage or steel mesh cabinets fitted with combination locks.
Level 4: Video surveillance cameras are placed throughout the facility.
Level 5: Staffed 24x7x365



Our data center is engineered with an uninterruptible power system and backup generator to deliver seamless power. In the event of a commercial power failure, our isolated UPS system will provide immediate backup power until diesel generators take over the load and continue operation of the center.

With best-in-class environmental HVAC units to control and monitor the temperature and humidity in the data center our redundant HVAC keep sthe average temperature in each data center at 70 degrees Fahrenheit to ensure a consistent operating atmosphere for your mission critical technology infrastructure.

The data center utilizes dry-fire suppression systems that can be deployed manually, or by a sequence of three failures anywhere in a data center zone. Each facility is also fully equipped with smoke and heat detection sensors as well as fire doors and handheld gas-based fire extinguishers.

Superiors' network infrastructure provides customers with reliable connectivity and fast performance and includes around-the-clock monitoring, notification and reporting Our management incorporates ‘best practice’ guidance from outside standards, such as ISO 27002, DSS, and others when designing and implementing our controls, but we customize our controls based on what makes the most sense for us and our customers. while minimizing or eliminating potential downtime regardless of matter size, number of reviewers, or the number of matters under active management.

Our data center's SAS 70 certification is intended to give our customers confidence that we are providing a high level of security, monitoring and management of their valuable business assets to help them meet the increasing compliance requirements of HIPAA, HITECH, Sarbanes Oxley, Graham Leach Bliley and other legal and regulatory regimes.

In today’s legal and regulatory environment, attorneys increasingly confront complicated electronic discovery scenarios involving multiple matters and numerous parties that can extend over many years. Superiors clients can be confident that we have implemented state-of-the-art security measures to protect their data - because in the end game - data security is priority one.

Our review platform - Kcura's Relativity employs a highly granular security architecture. This means that any object, such as a user, tag, field of metadata, document, collection of documents, or even highlights and redactions, can be secured, limiting access to users without permissions. Relativity system administrators have the ability to grant or deny any of these permissions on a customized basis

Relativity’s security architecture allows a collection of data to undergo expert review in a limited environment, or in an expanded environment by the case team, eliminating the need for multiple iterations of the same database. In addition to workflow-based security, Relativity provides a variety of secure authentication methods. With a standard Microsoft infrastructure, Relativity allows IT teams to secure and back up data with the same strategies they employ for other enterprise systems.

Benefits to our law firm clients of the Relativity security model include:
Native files and TIFF images streamed into local memory, preventing fragments of sensitive documents from being left on a workstation hard drive
User or group access restricted to specific IP addresses
Restrictions on printing, copying text, and even disabling “print screen”
Customized access where users see only the data, documents, and features to which they have rights
The ability to create secure subsets of documents for experts and clients
Securable coding forms, metadata fields, and document annotation/redactions, allowing for multi-party access
RSA integration to provide Two-Factor authentication
A secured 128-bit SSL encryption, the same used by online financial institutions storing personal information.

You know the Law.
We know litigation support.

Friday, December 10, 2010

Cloud Computing in Ediscovery - an evolution or an optical illusion?



Is it inevitable that Cloud computing is coming to E-Discovery?

Yes I believe it is. And faster than anyone expects.

In layman’s terms, cloud computing enables users to access state of the art technology services without expertise with, nor control over, the technology that supports the service. I like the analogy used by Nicholas Carr in his book The Big Switch , which compares the evolution of cloud computing to the transition from personal power generation to modern utilities.

Rather than store data on an organization's own computer network, the data is stored on servers "in the cloud" and available on demand by the law firm or service bureau. Instead of installing , purchasing and maintaining data/software on a network or desktop computer, the data/application is hosted on computers in the cloud and available on demand ideally on a “ per consumption basis."

Utilizing “the cloud” can result in dramatic cost savings because companies using cloud services need not purchase their own infrastructure or software, need not hire people to maintain it, and need not regularly upgrade. In addition, cloud computing is highly scalable. So rather than maintaining an excess of computing power -companies can maintain variable capacity levels to suit their immediate needs using the cloud. More importantly, utilizing the cloud will allow companies to take advantage of the best and latest technology - since they will not have to disassemble and rebuild their entire IT infrastructure in order to upgrade.

Law firms that practice litigation are experiencing data growth rates which are estimated at 45% annually according to Gartner.

Consider that:

The world sends over 60 billion e-mails daily.
90% of all documents generated today are electronic.
A single hard drive can store the 40 million pages or more

For litigation support services such as Superior Document Services the problem is growing more acute as corporations provide increasingly more and more data as part of the discovery process to their legal council. The cloud solution allows law firms to push litigation support cases into the cloud immediately upon receipt of data, Both the data and the data processing can be accessed in the cloud for immediate and on-going access by both attorneys and service providers Cloud storage eliminates ongoing capital investments in expensive storage hardware to accommodate the unpredictable growth of litigation support data.

Of course their are numerous valid concerns about utilization of a cloud in the litigation arena - who has access?; where is my data?; is my data secure?; data segregation and just the uneasy feeling that your data is out of your physical control.. At first these concerns may seem daunting to a risk averse law firm. In fact that the risks can be minimized I think that the biggest disconnect for me was the issue of Public clouds. For all their benefits of low cost, elasticity and flexibility my perception is that public clouds are not yet able to offer service levels and ironclad security for me to entertain the possibility of recommending that solution to my clients.

A key distinction between public and private clouds, and one that is important from a legal standpoint, is that public clouds likely have multi-tenancy,where a single instance of the software runs on a server, serving multiple client organizations. With private clouds, analysis of risk may be very different. Private cloud helps deliver lower IT costs, improved quality of service and greater business agility while offering better control and more secure access to corporate information. The most important consideration is ithat the security controls in cloud computing are for the most part the same as in any IT environment.

Mark my words - Private Cloud computing is coming....fast and furious

Tuesday, March 9, 2010

Did you know? Electronic Discovery Facts


Jason R. Baron and Ralph C. Losey collaborated to create a "Did You Know?" type of music video on electronic discovery law. This video presents some of the amazing facts behind the information explosion and rapid advances in technology:

In a 1986 study by Blair and Marion the percentage of relevant documents lawyers thoutgh they had found using Boolean Keyword searches was 75% - the percentage they actually found was 20%

98% of all information is created electronically, over 80% are never printed to paper, yet less than 30% of rule 26(f)meet and confer conferences discuss electronic information

It also explains some of the negative impacts this is having on the law. Lawyers around the world are unable to keep up with these changes. The biggest problem now is how to find relevant evidence when our writings are all just bits and bytes hidden in unimaginably large haystacks of irrelevant information The video ends with their speculations about the near and far futures of the law and technology.

see the excellant work of 2 E-Discovery Ninja's here here

Thursday, July 2, 2009

CALIFORNIA PASSES NEW ELECTRONIC DISCOVERY ACT EFFECTIVE IMMEDIATELY






On June 29, 2009, Governor Arnold Schwarzenegger signed California’s Electronic Discovery Act into law. Because the Act contains an urgency provision, it is effective as of June 29, 2009.

Assembly Bill 5, which was signed by the governor Monday, immediately enacts new electronic discovery provisions into the state Code of Civil Procedure. The ultimate goal of the bill is to improve discovery practices for lawyers on both sides of a case.

The bill -- supported by the Civil Justice Association of California and Consumer Attorneys of California -- establishes procedures for a person to obtain discovery of electronically stored information.


The full text of the Act can be read here

All discovery propounded or responded to must now comply with the new law. These rules are very similar to the recent revisions to the Federal Rules of Civil Procedure, and bring California in line with the federal e-discovery standards and for the first time offer state litigants specific definitions of what constitutes electronically stored information.

Under the new Act, the party requesting production of electronically stored information (ESI) may specify the format in which it should be produced (e.g., native format, or TIFF, with or without certain metadata, etc.). If no format is specified, the responding party must produce the ESI in either the same format as it is ordinarily kept (likely in native format or an archived/compressed format) or in a "reasonably usable" form. The responding party need only produce the ESI in one form. If a requesting party fails to specify the format of production in its request, and the responding party produces the ESI in a "reasonably usable format," the requesting party cannot then compel a different form of production.

Lawmakers adopted almost identical legislation last year only to have the governor veto it during a bitter budget battle with the legislature.

Wednesday, April 8, 2009

Confidentiality vs marketing


I've been providing litigation support services for more than 15 years. In all that time I have worked on innumerable cases that are / were on the front page of the national papers or are the flavor of the day on the nightly news. These cases may have involved Tobacco; Finance; Construction; Mergers and Aquisitions, Corrupt Politicians; or sometimes even a poor celebrity who has run afould of the law. Whatever the situation the bottom line is that I cannot talk about the details. Heck, I don't want to even talk about who I am working for or what is involved in broad general terms. At times I have stopped reading the paper when working on a high profile case. Its just easier that way...I don't need to know the backstory.

Lawyers are often required by law to keep confidential anything pertaining to the representation of a client. The duty of confidentiality is much broader than the attorney-client evidentiary privilege, which only covers communications between the attorney and the client. Superior Document Services has in a sense evolved into a legal "Switzerland". We understand that every client; has a right to privacy and confidentiality. We are impartial to a fault and fastidious in our protection of our clients and their cient's identities.

Superior Document Services has no exterior signage beckoning the general public; a locked secure facility and digital camera's at each and every point of egress and ingress. More importantly I have many trusted long term employees bound by formal confidentiality agreements. The bottom line is "CONFIDENTIALITY IS A GIVEN"

So - this all leads to a conundrum in litigation support marketing. I can't shout from the rooftops that I did ALL the ediscovery work on the Exxon Valdez lawsuits ( I didn't ) without violating; in my mind at least, the implied trust. So as you can see by the above picture published by the AP; Superior Document Services got some free publicity the other day during the trial of a major major ex NFL star. I still am thrilled when I see someone carrying a box with my Superior logo down the street so as you can imagine I was ecstatic when I got calls from friends that our boxes were prominently featured on both local and national tv news.

After some internal personal debate - I'm posting the picture here. I think its pretty ...err, cool?

Friday, February 13, 2009

Job Loss and the Economy


The headlines screamed 800 Law Firm Jobs Lost in One Day.


Law firms cite a declining demand for legal services, decreased fees for the work that's left and a lack of usual attrition as reasons for cutting attorneys loose. In plain english : "its the economy...dummy"

It is now apparent that this downturn will be deeper and broader than past recessions, and all business sectors will be adversely affected in some way," Goodwin Procter Chairwoman Regina Pisa wrote in a memo announcing that the firm would lay off 38 associates and 36 staff, about a 4 percent reduction. DLA Piper cut 80 associates, or 5 percent of its U.S.-based lawyers DLA also let go of 100 staff members across the firm's 26 U.S. offices. Before the cuts, DLA Piper had about 1,500 attorneys in the United States and 3,800 attorneys worldwide.

“In light of the deepening economic downturn over the last number of months, we have carefully considered and reduced expenses across virtually all of our operations,” the firm said in a statement last weej. “While we had hoped for a rebound in economic activity, we believe that a major improvement in 2009 is increasingly unlikely.

The lawyoffs have hit all levels of the Amlaw 200 and the Global 100.
It is important to realize that most attorneys don't work for top Am Law firms so in reality is the news is much worse for the legal industry. . Imagine how many jobs have been lost at small to mid size firms with no press or fanfare.

We are in the middle of what will likely be the worst U.S. economic contraction since the 1930s. I can understand various attempts to prop up the financial system but as the owner of a litigation support business I think that more of the government's focus should be on incentives for people and businesses to invest, produce and work.

I know I am severely underqualified to comment on and understand the policy and decison making that goes into the stimulus package - as is 99.9999% of the U.S.- so I find myself watching; worrying and hoping that Obama gets it right and I ask - who has more incentive to get it right than President Obama?

At the end of the day however , a great deal of the debate between the Democratic and Rebublican parties is about how to apportion our nations wealth.

It's too bad the debate has ceased being about whether the government should be in the business of apportioning wealth.

Monday, September 1, 2008

New Litigation Support Legal Software Review Site Launched

My friend Charles Skamser had an piece on his website that caught my attention today. His story pointed me to a newly launched software review website aimed exclusively at the litigation support industry.

As usual Charles is ahead of the curve and his blog is always an interesting read due to Charles' inquisitive nature and spot on analytic abilities. Anyway - if you are reading my blog -especially on Labor Day = well you probably would find some interesting and informative independent information on Charles web blog - "the e-discovery paradigm shift


Anyway I digress = the litigation and software review website link is below


http://litireviews.lexbe.com/index.aspx?Query=Electronic%20Discovery


Basically this is a website dedicated to offering a comprehensive collection of free reviews of legal and litigation software and other technology offered to legal and litigation professionals. With over 100, recent full-text reviews included, it is the largest free collection of legal software and technology reviews targeted to legal and litigation professionals.


LitiReview includes the software or product name, review title, author, a summary of the findings or conclusions, the publication, and year published. LitiReviews is text-searchable to allow users to find articles by applicable keywords.

Reviews in LitiReviews are organized into software or technology categories, including accounting, case management, document automation, document management, document repository, document security, electronic discovery, litigation management, office productivity, optical character recognition (OCR), practice management, time & billing, depositions & transcripts, trial presentation and server virtualization.

Software programs reviewed include Adobe Acrobat, Amicus Attorney, Caselogistix, CaseMap, Concordance, Iblaze, Isys, ImageDepot, Hotdocs, Lexbe, Livenote, Mac, Predator, Quickbooks, Sanction, Tabs3, Textmap Time Matters, Timemap, Trial Director, Workshare Protect, Worldox and Vista.

Monday, August 11, 2008

The Socha-Gelbmann Electronic Discovery Survey: Time for a Change

I received this email the other day and am awed and humbled by the integrity, class, and character that these gentlemen exhibit by taking a step back from what has become an eagerly awaited and respected annual industry publication. Regardless of how one might feel about the respective company rankings - the fact is that the survey has done much to pave the way for our Electronic Discovery "industry".

The email in its entirety speaks for itself:

"The time has come for us, the creators of the Socha-Gelbmann Electronic
Discovery Survey provider rankings, to kill our rankings. We intend to
replace those rankings with an improved way to assess providers and their
capabilities.

Why are we killing the rankings? We believe that our survey rankings have
reached the point where they no longer serve their original purpose. When
they are announced, we are told, they can affect the share prices of
publically held companies. They can have an impact on the ability of
providers to obtain financing. They can be a key factor, sometimes the most
important factor, in determining which provider is selected to take on a
project or deliver a software program.

No set of generalized rankings should have this type of influence. Not ours.
Not anyone's.

A Bit of History...

When we issued our first set of rankings six years ago, we felt they helped
guide consumers entering an inchoate market. We offered the rankings as
indicators of which providers appeared to be rising to the top. In the first
year, as some may recall, we published a single set of rankings - a list of
the top five electronic discovery providers.

Over time, we expanded the scope of the rankings. With the third survey, we
extended the overall rankings from the top five to the top 20, divided into
groupings of 1-5, 6-10 and 11-20.

The following year, we expanded the rankings even more. We drew distinctions
between services and software providers. We offered service provider
rankings based on assessments of their experience, their capacity, and the
views of law firms and the corporations from whom we gathered data. We added
software provider rankings based on law firm and corporate responses as
well. We also added rankings for services and software providers by the
Electronic Discovery Research Model stage.

This year we added a set of software provider rankings that looked at the
usage of those providers' software.

We always have sought to portray the service and software providers as
objectively and as fairly as possible. This year, for example, we examined
more than 350 separate categories of information. For each category, we
gathered together all that data we had on that topic. We quantified the
data, converting it from text to numbers where necessary. We developed
something akin to a distribution curve and from that prepared a rating
scale.
We recognize that perfection is never achievable, which is why we have
always presented the rankings with a cautionary warning. Last year, we
cautioned that consumers "should not choose a provider based solely on these
lists, or solely on the basis of any other top-X list." This year, we
stressed that "anyone who makes buying decisions primarily on these rankings
is a fool."

Time for a Change...

As noted above, we are told that the rankings have become so influential
that now they affect share prices and the ability to get funding. We are
hearing, as well, that consumers are using them as a substitute for the work
they should be doing themselves - analyzing consumer needs and assessing
what and whose services and software might meet those needs.

As we stated above, this is wrong. So much for the effectiveness of
warnings.

Where Do We Go From Here?

For the next round of our survey, we intend to discontinue the rankings in
their current form. We hope to replace them with a system that will more
effectively allow potential consumers of electronic discovery services and
software match up what they perceive to be their needs with what the
providers have to offer.

As we have done with previous surveys, we will work on improving our survey
to deliver the most value to our subscribers. We will retool how we present
providers and their capabilities. We will continue to publish a high level
view of key industry trends, market size and provider and their capabilities
in Law Technology News.

We welcome your suggestions - let us know what would be more useful than the
rankings. You can send your thoughts to us at
survey.suggestions@ sochaconsulting. com.

Thanks,

George and Tom

George J. Socha, Jr., Esq.
Socha Consulting LLC